Application Open

July 16 2019

Application Deadline

August 31 2019

Experience Level

5-7 Years

Experience Years

5 - 7 years

Industry

Public Health/Medical

Related Courses

Business Administration Business Management

Posted 1 month ago | 14 people are looking at this

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Executive Assistant to the CEO

Posted by

HealthPlus Limited

POSITION: Executive Assistant to the CEO

JOB TYPE: Full-time

LOCATION: Lagos

SALARY: Competitive

MIN QUALIFICATION: BSC, Second Class Upper

AGE LIMIT: No age restrictions

JOB DETAILS

Description

Reference #: HP/EA/CEO/2019
Location: Lagos
Contract Type: Permanent
    
Job Functions

  • Administration, Communications, Coordinator, Executive Management, Project Management, Public Relations, Secretary

Details
Correspondence and Document:

  • Prepare and preview hard copy and electronic mails on behalf of the CEO; provide accuracy checks on basic data and documents requiring the CEO’ signature
  • Sort and distribute the CEO’s mails and memos
  • Prepare and arrange the collation & biding of documents for presentations as directed
  • Ensure all documentation is appropriately filed for ease of reference and efficient retrieval

Calendar Management:

  • Pro-actively coordinate, monitor and manage CEO’s personal appointments and diary

Meeting Management:

  • Take and distribute Minutes of Meetings when required

Administration:

  • Answer telephone calls directed to the CEO’s Office and take messages
  • Answer all enquiries efficiently and effectively
  • Provide support to the officers responsible regarding the organization and coordination of internal/external meetings or events
  • Work continuously to promote the culture of excellent customer service in supporting the Chief Executive Officer achievement of desired objectives

Customer Responsiveness:

  • Courtesy in dealing with internal staff, external customers and vendors

Expense Management:

  • Operate efficiently at lowest cost; staying within approved budgets, establish appropriate reporting and control procedures

Decision Making/Problem Solving:

  • Quick understanding of most relevant problems and the ability to proffer timely, practical decisions

Housekeeping:

  • Ensure efficient use and management of the Reception & Reception Corner and Conference Room
  • Proactive management of the CEO’s personal itinerary (meals & refreshments, personal visitors, family/friends’ birthday & other celebration
  • notifications, reminders and co-ordination of family events, etc.)
  • Efficient running of the CEO’s Office; overseeing its’ cleanliness, orderliness and ensuring there is always a sufficient supply of office supplies and stationery

Requirements

  • Bachelor’s degree in Business Administration or a relevant field with at least 5 years of proven experience providing executive support in a structured organization
  • Membership of ICSAN, CIA is an added advantage
  • Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
  • Very strong interpersonal skills and the ability to build relationships with stakeholders, including Board of Directors, Senior Management Team and external partners
  • Understanding business functions and metrics within the Organization
  • Expert level written and verbal communication skills
  • Demonstrated proactive approaches to problem-solving with strong decision-making capability
  • Able to work within a team as well as alone with little or no supervision
  • High level of personal effectiveness
  • Excellent customer service and interpersonal skills
  • A professional and confident manner
  • Committed and professional in attitude
  • Ability to adapt to and manage change
  • Ability to treat others with respect
  • Upholding quality and continuous improvement
  • A good working Knowledge of the uses and applications of MS Office suite; Word, PowerPoint, Excel, Outlook etc. in the preparation of high quality documents on behalf of the CEO

Salary
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