Application Open

July 31 2019

Application Deadline

August 13 2019

Experience Level

3-5 Years

Experience Years

3 - 5 years


Art/Media/Entertainment Information Technology

Related Courses

Business Administration Business Management

Posted 1 year ago | 137 people are looking at this

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Admin Officer

Posted by

Hollaport Technologies Limited

POSITION: Admin Officer

JOB TYPE: Full-time


SALARY: Competitive


AGE LIMIT: No age restrictions



Experience Level: Executive level


  • As the administrative officer, you will be responsible for the majority of administrative duties in the company.
  • You will manage employee records, organize files, answer calls, and provide support for the entire company.
  • To perform at this role, you will need to be highly organized and able to handle financial records and expenses.

Job Role

  • Purchasing and maintaining supplies.
  • Overseeing the housekeeping and maintenance of the building, both inside and outside,
  • Ensuring that the building and facilities are in compliance with health, environmental and security standards.
  • Monitoring energy usage and consumption and making recommendations or policies to limit expenses in this area.
  • Overseeing administrative and support functions; for example, outlining the duties and responsibilities of an administrative assistant.
  • Coordinating different departments to ensure efficiency.
  • Comfortable in a fast-paced environment with multiple tasks and projects at hand
  • Able to organize and manage large amounts of files, tasks, schedules, and information.
  • Self-directed and able to work without supervision.
  • Energetic and eager to tackle new projects and ideas.
  • Able to perform clerical duties, maintaining files and confidential information, organizing documents as needed.
  • Willingness to learn and to grow with the company.

Requirements and Qualifications

  • Excellent written and verbal communication skills
  • Minimum Qualification: Degree
  • Proven work experience as an Administrative Officer (3 years),
  • Proven experience in petty cash administration and reporting skills,
  • Solid knowledge of office procedures,
  • Excellent written and verbal communication skills,
  • Analytical and problem-solving skills,
  • Ability to make sound judgment calls and attention to detail,
  • Excellent negotiation skills and good market knowledge,
  • Excellent Customer service,
  • Organization, time management, prioritizing and the ability to handle a complex, varied workload.
  • Excellent time management skills; ability to prioritize
  • Willingness to learn and to grow with the company and motivated to take on additional projects and solve problems
  • Self-directed and able to work without supervision
  • Comfortable in both a leadership and team-player role, manages team members, leads assistant meetings, and supervises when needed
  • Prior experience as office assistant, office administrator, or handling administrative responsibilities in a related field
  • Highly organized multi-tasker who works well in a fast-paced environment
  • Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, and Excel); scheduling appointments/updating calendars a must.

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